Directors accept donation of grand piano
Directors accept donation of grand piano
Posted on 12/18/2017

Highlights of the school board meeting held on December 11, 2017

Administration of the Oath of Office

In accordance with Board Policy 1111 and according to statutory provision, Superintendent Tim Yeomans administered the Oath of Office to re-elected board member Kathy Yang and newly elected board member Maddie Names.

Immediately following, directors voted to reorganize the board with the following election results:

  • Kathy Yang, school board president
  • Chris Ihrig, school board vice president
  • Michael Keaton and Maddie Names as legislative representatives
  • Dane Looker as WIAA representative

District Highlights

Chief Communications and Arts Officer Brian Fox began District Highlights by sharing photos from the Culture & Arts Festival held on November 18 at the Karshner Museum and Center for Culture & Arts.

The free family event was the first of three taking place during the 2017-18 school year and was called Tour of Asia and Pacific. In partnership with the Tacoma Asia Pacific Culture Center, the festival featured non-stop singing, dancing, and martial arts from noon to 5 p.m.

Asia PacificPolynesia, Korea, Okinawa Japan, Cambodia, Thailand, Samoa, China, all were represented in dance, music, arts, and crafts.

To learn more and see a photo gallery of the event, visit the Karshner Center website.

Next, Chief Instructional Leadership Officer Vince Pecchia honored Shaw Road Principal Michelle Cruckshank for her recent accomplishment of completing the University of Washington’s Certificate in Washington P-3 Executive Leadership program.

Cruckshank addressed the board sharing highlights of the action research project she completed as part of the UW program.

Fox then introduced Executive Director of Communities In Schools Puyallup Jan Mauk who presented directors with a donation from members of the Puyallup faith community and Korum for Kids Foundation.

donation photoJoined by Jerry Korum (Korum for Kids Foundation), Dave Rodes (Paster, Puyallup Nazarene Church) and Kelly Cane, (CIS of Puyallup Faith Partnership Coordinator), Mauk shared with directors the 18 separate churches from the local faith community  and Korum for Kids foundation total donation of $10,500.

Directors accepted the donation and thanked representatives with a hand shake.

Finally, Fox shared communications efforts put in place since the previous school board meeting at which directors agreed to place an Educational Programs and Operations Replacement Levy on the ballot February 13, 2018.

A new webpage on the district website features information designed to help voters in decision-making. Thewebsite levy is not a new tax – it replaces an existing levy. The funding from the levy provides for 19 percent of the school district’s operating budget, which is equal to approximately 170 teachers.

Fox reported that the resolution has been filed with the Pierce County Elections office and the explanatory statement will be included in the voters’ pamphlet which will be mailed to homes in late January 2018.

To learn more about the Educational Programs and Operations Replacement Levy, visit the “Replacement Levy Election” page of the district website.

Action Taken – Working Agreement Approved

Directors reaffirmed the board of directors working agreement for 2017-18. The board and superintendent are committed to work as a team. Each recognizes that their leadership, both individually and collectively, is essential to the effective operations of the district.

During the process of the superintendent’s quarterly evaluation in November the directors took time to review their working agreement.

Kathy and KathyAction Taken – Acceptance of Donation of Grand Piano

Jack Widmann, principal at Glacier View Junior High School asked directors to consider accepting the donation of a grand piano valued at &18,966.

Cathy Smeltzer, former music teacher in the Puyallup School District offered the district the piano and was present at the board meeting.

Directors approved the donation and shook hands with Smeltzer thanking her for the generous donation.

Action Taken – Award the Bid for Northwood Elementary Replacement

Chief Operations Officer Mario Casello reported the district opened bids on December 6, 2017 for the construction of Northwood Elementary School.

Bids from four general contractors were all significantly under the estimated bid amount. Casello shared this usually reflects careful consideration of the scope of work and bid alternates, a good set of bid documents and good bid coverage.

Considering the current market uncertainties, the district used a conservative cost estimate for design and budgeting purposes. Casello reported most other districts in the region have been experiencing much higher bids.

The apparent low bidder is Construction Enterprises and Contractors, Inc., with a base bid including allowances of $25,036,500. This amount is more than $4,400,000 less than the budgeted amount of $29.5 million.

Directors agreed to award the bid for Northwood Elementary replacement to the lowest bidder and thanked Casello for the work of his department in preparing for the bid.

First Reading – Curriculum Adoption

Director of Instructional Leadership for Career and Technical Education (CTE) Maija Thiel presented directors a review of instructional material recently conducted and shared with the district’s Instructional Material Committee as outlined in School Board Policy 2020.

Thiel is requesting the consideration and approval of core instructional materials for Science, Technology, Engineering, and Math (STEM) courses and the Advanced Placement (AP) Computer Science A course.

Directors will consider taking action on the curriculum adoption at their next regularly scheduled board meeting on January 8, 2018 at Ballou Junior High beginning at 6 p.m.

Operations Report

Chief Operations Officer Mario Casello presented directors with the Value Analysis Study for the Sunrise Elementary School bond project for consideration of approval.

The district contracted the services of an independent consultant to review the project planning and direction proposed for the project. The Value Analysis (VA) report assists in the decision-making at the schematic design phase. The goal is to review the design concepts and identify potential opportunities for design cost effectiveness and efficiency. The VA teams seek to identify site development, planning, and building system alternative that may offer first cost of life cycle cost benefits and/or improve project quality and reduce construction risks.

As a result of the review the VA team has proposed 17 separate recommendations totaling $1,339,136 in savings.

View the Value Improvement Matrix used in decision-making.

Business Services Report

Director of Business Services Laura Marcoe presented financial statements for the General Fund, Capital Projects Fund, Debt Service Fund, Associated Student Body Fund, Transportation Vehicle Fund, and the Private Purpose Trust Fund.

Key messages shared by Marcoe included:

  • The Operating Budget has been added to the General Fund reports.  The “Percent of Budget” calculations are now based on the Operating Budget.
  • The General and Debt Service Funds are now in the fall property tax collection phase.  As expected, fund balance spiked this month due to the receipt of $18.3 million and $9.9 million in the General and Debt Service Funds respectively.
  • The Capital Projects, ASB, Debt Service, Transportation Vehicle and Private Purpose Trust Funds are all operating as expected.

Human Resources Report

The Human Resources report approved by the school board can be found using the link below:

Human Resources Report December 11, 2017

Upcoming Meetings

The next meeting the Puyallup School District Board of Directors will be at 6 p.m. on Monday, January 8, 2018 at Ballou Junior High School at 9916 – 136th Street East, Puyallup, 98373.